Subject: Re: MT PHOENIX // PRE-ARRIVAL DOCS.
From: "[email-masked]" <[email-masked]>
To: "master.phonix" <[email-masked]>
Cc: Info-china <[email-masked]>, linkrichshp <[email-masked]>
Date: Fri, 29 Dec 2023 20:38:37 +0800 (GMT+08:00)

Dear Captain :

Good day

Well received below message with duly noted

If have any update pls kindly advise

Thank you

From 01st Jan.2020,ECA carried out at Qingdao port,all vessels are compulsorily required to use low sulphur bunker content≤0.5% when entering into the ECA control areas & berthing. 

-----------------------------------------------------
QINGDAO LINKRICH INTERNATIONAL SHIPPING AGENCY CO.,LTD.
青岛联润国际船舶代理有限公司
MR LEE:+86-13012510312
E-mail:[email-masked]
-----------------------------------------------------

---- Replied Message ----
| From | Master - Phonix<[email-masked]> |
| Date | 12/29/2023 20:09 |
| To | [email-masked] |
| Cc | 'Info-china'<[email-masked]> |
| Subject | RE: MT PHOENIX // PRE-ARRIVAL DOCS. |

 

Good day,

Pls note we are awaiting for instructios,  ETA Yantai TBA

 

Thanks and best regards,

Capt. Inam Ul Haque

Master

M.T.Phonix

VSAT : +6560186384

Bridge : +88167776207

Master’s Cabin : +88167776208

Remark : Please note that vessel email receiving/sending size is maximum 10 MB and vessel email is not online always,Please call for any urgent matters .

From:[email-masked] [mailto:[email-masked]]
Sent: Friday, December 29, 2023 5:50 PM
To: master.phonix <[email-masked]>
Cc: Info-china <[email-masked]>; linkrichshp <[email-masked]>
Subject: Re: MT PHOENIX // PRE-ARRIVAL DOCS.

Dear Captain :

Good day

Pls kindly advise when vessel will proceeding to Yantai port?

And pls kindly update ETA Yantai time

Thank you

 

 

 

From 01st Jan.2020,ECA carried out at Qingdao port,all vessels are compulsorily required to use low sulphur bunker content≤0.5% when entering into the ECA control areas & berthing. 

-----------------------------------------------------

QINGDAO LINKRICH INTERNATIONAL SHIPPING AGENCY CO.,LTD.

青岛联润国际船舶代理有限公司

MR LEE:+86-13012510312

E-mail:[email-masked]

-----------------------------------------------------

---- Replied Message ----

|

From

|

Master - Phonix<[email-masked]>

|
|

Date

|

12/29/2023 17:32

|
|

To

|

'linkrichshp'<[email-masked]>

|
|

Cc

|

[email-masked]

|
|

Subject

|

RE: MT PHOENIX // PRE-ARRIVAL DOCS.

|

 

Good day,

Below messagw well received .

Will revert

Thanks and best regards,

Capt. Inam Ul Haque

Master

M.T.Phonix

VSAT : +6560186384

Bridge : +88167776207

Master’s Cabin : +88167776208

Remark : Please note that vessel email receiving/sending size is maximum 10 MB and vessel email is not online always,Please call for any urgent matters .

From: linkrichshp [mailto:[email-masked]]
Sent: Friday, December 29, 2023 1:45 PM
To:[email-masked]
Cc:[email-masked]; linkrichshp <[email-masked]>
Subject: RE:MT PHOENIX // PRE-ARRIVAL DOCS.

Dear capt:

welcome to yantai port !

we are our good vsl’s shipping agent fr our vsl’s calling this time, we will render our best service.

The flwg infos fr guide:

AA anchorage position:

pls drop anchor at OPL first,if we get MSA permit, we will inform you and then vessel can proceeding to NO.6/NO.7 anchorage for drop anchor

 

boarding agent tel:+86-15054217055(whatsapp)

pilot vhf ch08/16, harbor master vhf ch10/tel:86-535-6687316

 

pls contact yantai vts by vhf ch10/tel:86-535-6687316 abt 4hrs b4 arrl

report line rules asf:

The report-line of  Bajiao management and service area: the circle with 9 nautical miles from Western Yantai port seawall beacon (37°43.49′N，121°07.37′E)

If our vsl proceed into Bohai Bay or out of Bohai Bay, pls take caution of bellow notice from Yantai MSA:

CAUTION NOTICE FROM YANTAI MSA FOR PASSAGE-BOHAI STRAIT and MIAODAO ISLANDS:

Laotieshan Channel (38°30＇N  121°12＇E),

Changshan Channel (38°01＇N  120°45＇E) ,

Miaodao Strait (Dengzhou Channel) (37°52＇N  120°40＇E) ,

Above three channels are the only three channels around Bohai Strait that permit veseel to go through.

Only vessels of 200gt or less are permitted to use Miaodao Strait (Dengzhou Channel).

Vessel is strictly prohibited to pass through any other than above three channels around Bohai Strait, Beituoji Island channel is strictly prohibited to pass through,

For further details, pls see Admiralty Sailing Directions. Attention is drawn to the comments on Laws and Regulations Appertaining to Navigation in The Mariners Handbook and Admiralty Sailing Directions. Yantai MSA will punish if vessel not follow above regulation.

1.YANTAI VTS GUIDE FOR USERS AS ATTACHED , PLS FOLLOW IT 

2.YANTAI PORT TO WEIHAI PORT SEA WAY AS FOLLOW:

NORTH BORDER LINE

37-40-30N/121-33-24E

37-41-36N/121-59-42E

SOUTH BORDER LINE

37-38-30N/121-33-36E

37-40-00N/122-06-36E

pls kindly sign n stamp on MSA notice and send copy to us.

 

3.YanTai MSA's Safety Reminder on Avoiding The Safety Operation Area of Offshore Wind Power-pls kindly sign n stamp on MSA notice and send copy to us.

 

BB fr ISPS, pls adv asf :

1 yantai port facility comply with ISPS code n security level 1, n PFSO mr.gao sheng zhong tel/fax:86-535-6745275 or mp.:013583583215

2 where there any special or additional security measures taken during any ship/port interface at the last 10 ports of call b4 yantai,

CC fr q'tne requre, pls adv asf on board:

1 ship's sanitation control exmp.cert. issued port/date, pls adv us this cert.’s copy.

2 valid chinese "sanitary cert. fr conveyance" (not fr depart. ) issued date/port, expiry date n cert.no.

3 if hv patient on board

4 if hv person not died caused by accident

5 if hv rodent animal died abnormally

6 if anyone hv fever, cough, muscle pain, running nose

7 Fresh Water/Where Taken In/Quantity Ramaining
8 Ballast Water/Where Taken In/Quantity,pls fill in attached ballast water reporting form, n cnfm if our vsl will de-ballast or not at yantai, if de-ballast, pls fill in attached application form n sign n stamp n send it back to us
9 Provison/Where Taken In/Quantity

 

DD pls adv bellow information, n one copy of cert.or doc soonest once rcvd this email:

cert.of insurance or other financial security in respect of civil ability fr bunker oil pollution damage,    

IOPP all pages

ISSC all pages

int’l tonnage cert.,

registry cert.,

OCIMF REPORT AS ATTACHED

minimum safe manning cert.  

ship’s general particulars with ship’s crane/holds’s detail,

MSA -COW -AUTHORIZATION LETTER,pls sign n stamp as attached .

ship's particulars FORM A as attachd format,

Ship Pollution Response Organization Agreement copy,

Ship Energy Consumption Data Report Form as attachd format,

latest updated crew list  WITH ATTACHED FORMAT both with seaman’s book no.n passport no.and crew's sign-on date n place(pls add chinese name if have chinese crew), and make sure to state crew's name strictly Chinese according to seaman’s book and the foreign according to passport,  pls pay close attention on this and make sure crew list is correct, otherwise, local immigration office will punish.

Pls kindly be noted Yantai immigration have strict regulation regarding vsl's crew list acuracy, if they find one point error in the crew list, they will punish vsl usd1500.00 of one point error at least.According to immigraiton's request, pls kindly see the attached letter to master, pls read and sign on the attached, and send back to us.

Latest updated crew’s effects, ship’s stores in excel or word format, as per local regulation, abv mentioned crew list, crew’s effects,n ship’s stores must be in excel or word

stowage plan or pre-stowage plan,

voy. memo fr last 10 ports of call with full port name before yantai, 

MSA LAST 10 PORTS IN ATTACHED FORMAT

Ballast Water System Type Approval Certificate

International Ballast Water Management Certificate

eta yantai,

est.arrl/sailing fore n after draft,  

next port name

 

Fr dangerous cargo ship, bellow docs n copy required:

Q88,

MSDS,

ullage report at loading port (issued both by surveyor and vessel needed),

VEF report

final bill of lading copy, n cgo manifest copy,

cargo temperature report(high kinematic viscosity n heated cargo must has this report)

cgo temperature in cgo holds when you rcvd this email, n expected cargo temperature in each cgo holds upon arrl of yantai port,

H2S report (high sulphur oil must has this report)

crude oil washing plan,

dischg plan at yantai port,

mooring arrangement,

manifold arrangement,

salvage hawser arrangement

Emergency Towing Alliance

certificate of class,

certificate of registry,

document of compliance,

ship safety management certificate,

ship safety construction certificate,

IOPP all pages together with FORM B,

CLC fr bunker,

CLC fr oil,

quantity and quality certificate issued at loading port,

Pls cnfm cgo’s kinematic viscosity in temperature 40 degree C,

cgo flash point n pour point,

if has transit cgo on board.

pls adv us blw information:

our vsl's dischg arm connections’ model and standard ? American, Chinese, or japanese ?

pls cnfm manifold connections’ model and standard could match: ANSI B16.5 Class150?

thickness of flange for connecting with terminal oil transfer arm,

if any reducer need to be fitted in advance ?

Discharging arm connection dimension  ?

pls adv us distance between flange interface screw pitch,

pls adv us how many pumps ? if vsl can open all pumps when discharging ? maximum dischg rate fr one pump dischg ?

How many hours roughly our ship need to conduct crude oil wash after dischg completed ?

Please confirm that the parallel body distance stern to mid-point manifold will not be less than 46 meters。

pls fill in attachd dangerous cgo declaration authorization letter form, sign n stamp on it,n send it back to us soonest.

if our vsl’s last port is Chinese port, pls adv us copy of “FREE PRATIQUE” fr our ref..

pls forward blw mentioned documents’ copy in advance before vsl's arrival n provide them to CIQ officer soon after vsl alongside in order to save time:

1.SHIP’S PARTICULAR

2.STOWAGE PLAN with your sign and stamp

3. ULLAGE REPORT AT LOADING PORT,(VESSEL’S AND SURVEYOR’S)

4.OBQ REPORT, ROB REPORT

5,TIME SHEET AT LOADING PORT,

6,LAST THREE CARGO AND WASHING METHOD IF AVAILABLE,

7,VESSEL’S EXPERIENCE FACTOR(VEF) (VESSEL’S AND SURVEYOR’S)

8,LETTER OF PROTEST(IF HAVE)

9.DRY/EMPTY TANK CERT.

10,UTI CALIBRATION CERTIFICATE IF HAVE,

11,BUNKER REPORT(INITIAL AND FINAL) IF HAVE,

12.SLOP TANK CERTIFICATE

 

if vsl last port b4 yantai is Chinese port, pls fill in attached crew change record list if has crew change at last port, sign n stamp n scan it back to us.

pls adv us if our vsl has valid original Chinese tonnage dues certificate on board, if has, pls adv us one copy.

pls adv last “port clearance” copy,

pls adv if pilot ladders are in good condition n safe fr pilot to board our vsl fr berthg.

pls kindly confirm if have weapons on board?

pls fill attached authorization form, sign n stamp on the form n send it back to us for our declaring solid bulk cargo to port side.

The crew tempt. record(see attached )-pls send to us before 1800lt every day as port authority requested,just need the daily temperature records 7 days before ship's berthing .

EE blw original docs need to be prepared well when alongside:

 crew list                                                  1 copies

 voy.memo                                               1

arrival condition(time sheed&bunkers)   1

crew change record list(if has crew change at last port,n last port b4 yantai is Chinese port)   1

all passports in original only（Chinese crew need seaman`s book）

SPECIAL NOTICE: pls cnfm if the original CLC for bunker and CLC for oil on board or not ? yantai harbour master will not permit vsl's berthg if this original cert.not on board.

FF.YANTAI COVID-19 NOTICE AND REQUIRE

pls kindly confirm how many crew on board have covid-19 vaccines n kindly provide vaccinations list?

Pls kindly confirm if crew changed in past 14 days, yes or no.

Pls kindly confirm if crew changed in past 28 days in India/USA/Korea/Russia, yes or no.

Pls kindly confirm if crew change at yantai, yes or no.

Pls kindly confirm if refrigerated container or bulk refrigerated cargo on board, yes or no.

Pls kindly confirm if anyone visiting vsl at yantai, yes or no.

Pls kindly confirm if any garbage or sludge dischg at yantai, yes or no.

If crew has been changed within 14 days before arrival of Chinese port, pls prepare enough COVID-19 antigenic test reagent n will organize the inspection of COVID-19 on the 1st, 4th, 7th (if any) of the voyage, 1 day before arrival n within 24hrs b4 vsl's berthing at yantai port, record and keep the test results.

 

pls also kindly update the crew tempt with attached format SEAMAN'S HEALTH DECLARATION FORM OF INTERNATIONAL MARITIME VESSE. need the daily temperature records 3 days before ship's arrival.

according to the quarantine officer's requirement,pls fill in the attached MARITIME DECLARATION OF HEALTH n stamp on it.

 

If you need ship chandler to supply provisions/materials/spare parts/bonded stores,etc., pls feel free to contact with us, we will render our best service to ensure smooth operation and provide our best quotation.

No bribes. No facilitation payments.

For all forms of bribes and facilitation payments is forbidden, including the giving of cash, gifts, cigarettes and alcohol.

If a facilitation payment or bribe is paid as a result of a direct or imminent threat to the vessel’s safety, or the safety and wellbeing of the crew, the payment will be reported and recorded.

Master has right to report to the relevant authorities if threats to personnel following the refusal to pay a bribe or facilitation payment.

Important Notice:

From 01st jan.2019, ECA carried out at yantai port.

Ship must use low sulphur bunker (≤0.5%) including ship's main engine,

generator and boiler during ship not only while berthing but also while

navigating in the ECA area.

From 1st January 2019, All ships that enter China’s territorial waters must

use low sulphur fuel (≤0.5%m/m S) The new regulation covers all of the 12

nautical miles off the China coastline, including Hainan province. -pls confirm safe receipt

 

 

 

 

From 01st Jan.2020,ECA carried out at Qingdao port,all vessels are compulsorily required to use low sulphur bunker content≤0.5% when entering into the ECA control areas & berthing. 

-----------------------------------------------------

QINGDAO LINKRICH INTERNATIONAL SHIPPING AGENCY CO.,LTD.

青岛联润国际船舶代理有限公司

MR LEE:+86-13012510312

E-mail:[email-masked]

-----------------------------------------------------